The Construction Specifications Institute (CSI) is a national professional association that provides technical information and products, continuing education, professional conferences, and product shows to enhance communication among all the nonresidential building design and construction industry's disciplines and meet the industry's need for a common system of organizing and presenting construction documents. CSI's 18,000 members include architects, engineers, specifiers, contractors, building owners, facility managers, and product manufacturers. Its policy of industry-wide membership has resulted in improved communication and unprecedented teamwork to develop innovative products and services of benefit to all involved in nonresidential construction.


ARTICLE INAME

The name of this organization is the MONTEREY BAY CHAPTER of THE CONSTRUCTION SPECIFICATIONS INSTITUTE, INC., hereinafter referred to as the “chapter”; said chapter being an affiliate chapter of THE CONSTRUCTION SPECIFICATIONS INSTITUTE, INC., hereinafter referred to as “The Institute.”

ARTICLE IIGOVERNING AUTHORITY

The chapter is governed and operated in accordance with laws of the State of California, provisions of the Institute By laws, these bylaws, the regulations and requirements for the conduct of chapters of the Institute as adopted from time to time by the Institute Board, and the rules and instructions of the chapter board issued through its officers.

ARTICLE IIIPURPOSE AND POLICY

Section 1. The purpose of the chapter is to provide a medium at the local level for the advancement of the objectives of the member and Institute in and for construction technology.

Section 2. The name, funds or influence of the chapter may be used only in support of this purpose.

ARTICLE IVBOARD OF DIRECTORS

Section 1. The management and direction of the chapter shall be delegated exclusively to its board, hereinafter referred to as “board.”

Section 2. The board shall consist of not less than nine members: president, vice president, secretary, treasurer, four elected directors and an advisory member. The advisory member shall be the immediate past president, if he or she chooses to serve. Professional members shall constitute a minimum of 33 percent of the board and industry and associate members shall constitute a minimum of 33 percent of the board.

Section 3. Members of the board are responsible for voting on chapter business. Immediate past president (advisor) shall not have a vote.

Section 4. The board shall promptly consider applications for membership in the chapter, received from prospective members meeting the qualifications for membership in the Institute; may accept resignations from the chapter; and shall promptly report its actions to the Institute.

Section 5. The board shall have final approval of all standing, operating and special committees, shall designate duties and may authorize compensation for justifiable expenses.

Section 6. The board shall schedule monthly business meetings. Special meetings shall be held upon the call of the president or three members of the board.

Section 7.A majority of the board shall constitute a quorum.

Section 8. Should a vacancy occur in any office of the chapter, the board shall by two-thirds vote of its total membership fill the vacancy by appointment, for the duration of the unexpired term.

Section 9. The board meeting shall be held not less than eleven times each year.

ARTICLE VOFFICERS

Section 1. The president shall serve as chairman of the board, shall preside at all chapter meetings, shall appoint the chairs of temporary committees in accordance with adopted chapter policies, shall appoint chapter delegates to the annual meeting of the Institute, shall be ex-officio member of all committees, and shall sign agreements and formal instruments. The president shall be responsible for the semi-annual and annual chapter reports.

Section 2. The vice president, upon the absence of the president, shall serve as chairman of the meetings, and shall perform such other duties as assigned by the president or the board.

Section 3. The secretary shall send notices at least five days in advance of all meetings of the board and of the chapter and shall keep accurate minutes thereof. The secretary shall keep a roster of members and committees; shall prepare and co-sign agreements and formal instruments, except those pertaining to the office of treasurer, and shall submit a report of this office at the annual meeting.

Section 4. The treasurer shall collect and receipt for monies and securities; deposit funds and disburse and dispose of the same, subject to the direction of the board; shall keep accurate books of account and shall submit a report of this office at the annual meeting, and at the meetings of the board.

Section 5. The duties of the directors shall be as specified in the chapter operating guide. Each director shall submit a written report at the annual business meeting.

Section 6. The Chapter West Region Director shall represent the chapter on the Board of the West Region.

ARTICLE VINOMINATION AND ELECTION OF OFFICERS AND DIRECTORS

Section 1. The officers and Directors shall be elected to those offices as established by Article IV by the members of the chapter, except the outgoing president shall replace the advisory member on the board without election.

Section 2. The term of one-half of the directors shall be for two years. Two of the directors, one Professional and one Industry or Associate member, shall be elected each year and serve a two year term. Thereafter upon the expiration of a director’s term of office, the new term shall be for two years.

Section 3. Each elected officer shall take office on July 1 and shall serve, except for two-year directors and region director for a term of one year.

Section 4. The president or vice president shall not hold the same office for more than two consecutive terms.

Section 5. A nominating committee shall be appointed by the board not later than February 1. The nominating committee shall consist of not less than three members. The nominating committee shall prepare a list of nominees, showing at least one name for each elective office of the board due to become vacant, and shall present the list to the chapter not later than the regular meeting in March. At this time the members may present nominations from the floor. The nominating committee shall prepare the ballot, which shall include the original list of nominees and those nominated from the floor, and shall submit a copy thereof, together with a notice of the time and place of the meeting at which the ballots will be counted, to each member of the chapter at least two weeks prior to such meeting, which shall be held not later than the month of April.

Section 6. The ballots shall be counted and certified at the meeting, by tellers appointed by the president, and the results shall be reported to the members.

Section 7. Not later than May 10, the chapter Secretary shall notify the West Region Institute Directors and the Institute office of the results of the election, and shall submit to them a complete listing of the chapter officers for the coming year, with their addresses, phone and/or facsimile numbers.

ARTICLE VIIMEMBERSHIP

Section 1. The qualifications for membership shall conform to the requirements of bylaws of the Institute.

Section 2. Membership in the Institute is prerequisite to membership in the Chapter.

Section 3. A chapter member may be classified as an Honorary Member or a Lifetime Member only by action of the Institute.

Section 4. The provisions of the Institute bylaws for disqualification, suspension, expulsion, and reinstatement of members shall govern.

ARTICLE VIIIMEETINGS OF MEMBERS

Section 1. The annual meeting of the chapter shall be held during the month of May at which time committee year end reports shall be submitted. The secretary shall submit a report of activities of the chapter during the past term of office, and the treasurer shall submit an annual report on the finances of the chapter. A copy of these reports shall be sent to the Region and Institute Directors.

Section 2. Regular meetings shall be held monthly, except when otherwise decreed by the board. Not less than nine meetings shall be held in the fiscal year.

Section 3. Special meeting may be called by a majority of the chapter officers, or upon written request by not less than one-tenth of the chapter membership. The business at special meetings shall be limited to that for which the meeting was called.

Section 4. These bylaws, together with the applicable provision of the bylaws of the Institute and Robert’s Rules of Order Newly Revised, shall govern the conduct of business of the chapter.

ARTICLE IXFISCAL ADMINISTRATION

Section 1.The fiscal year shall be from July 1 through June 30.

Section 2. The annual chapter dues payable to the Institute through it assessments shall as be approved by the board. Members Emeritus, Honorary Members, and Lifetime Members shall not be subject to dues.

Section 3. Annual dues notices shall be mailed by the Institute at least tow months in advance of each member’s anniversary date and are payable when rendered. Initial dues shall accompany the membership application. A qualified applicant may select introductory membership in accord with Institute Bylaws Article XIV, Section 2.c.


ARTICLE XAUDIT

The Board shall appoint a committee to audit the books and transactions of the treasurer at the close of the fiscal year. This report shall be read at the next scheduled meeting of the members of the chapter.

ARTICLE XIAMMENDMENTS

Section 1. Proposed amendments to these chapter bylaws shall first be submitted in duplicate, accompanied with tow copies of complete, current bylaws, to the Institute secretary for approval. After Institute secretary approval, they shall be publicized in the regular chapter newsletter issued prior to a regular meeting or by letter at least two weeks prior to a special meeting.

Section 2. Following publication, the amendments must be approved by a two-thirds vote of the professional, industry, and associate members present at a regular meeting or special meeting.
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BYLAWS of the Monterey Bay Chapter of the Construction Specifications Intstitute, Inc